BOOK BEFORE DECEMBER 31ST 2018 AND WE GUARANTEE THE 2018 PRICES FOR 2019 AS SHOWN ON THE PRICES PAGE. As an approved International Tour Operator (ITO) for the New York City Marathon we have a selection of travel packages with guaranteed entry for the 2019 TCS New York City Marathon. YOUR GUARANTEED RACE ENTRY 2:09 Events are an official International Tour Operator (ITO) of the TCS New York City Marathon® and have an allocation of Guaranteed race entries - these are available to runners taki…
BOOK BEFORE DECEMBER 31ST 2018Â AND WE GUARANTEE THE 2018 PRICES FOR 2019 AS SHOWN ON THE PRICES PAGE.
As an approved International Tour Operator (ITO) for the New York City Marathon we have a selection of travel packages with guaranteed entry for the 2019 TCS New York City Marathon.
2:09 Events are an official International Tour Operator (ITO) of the TCS New York City Marathon® and have an allocation of Guaranteed race entries - these are available to runners taking a travel package with us. We are not peimitted to sell entry only. For entry only runners must go through the ballot, which is open from mid-January to mid-February on www.tcsnycmarathon.org).
Your race entry fee includes the following:
There is strictly no entry only available through the International Tour Operator scheme.
TRANSPORTATIONÂ TO THE START
We have an exclusive VIP offer for clients on our Warwick Hotel package - you will be transferred by private motor coach from the hotel to the Midtown Ferry which departs frm the United Nations to Staten Island (10mins). From the UN we take a motorlaunch to the start area on Staten Island. The ferries go every 30mins and we will shuttle runners at different times depending on the start wave they are allocated.
Those on flight & entry arrangements will be able to choose from the two official NYCM transportation. The options are a bus from the New York Public Library at 5th Avenue 42nd Street, or the Staten Island Ferry, these are managed by New York Road Runners and timing will be allocated according to your start wave.
SPECIAL OFFER FOR CLIENTS BOOKING OUR WARWICK HOTEL PACKAGE
Clients booking into our Warwick Hotel packages will have the following great benefits:
Note for marathon runners: if purchasing breakfast vouchers for the hotel breakfast buffet you will not be charged for the race day as the boxed breakfast is included for all our runners as part of our package. Supporters can purchase and take the breakfast option as normal on the Sunday morning.
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PARTNERS, FAMILY & FRIENDS
If you are travelling with non-runners you need not worry about them on race day. They are invited to join us at our spectator spot on First Avenue between the 16 and 17 mile points. We walk as a group from our hotels. From First Avenue it's a short walk up to Central Park where your supporters can see you come through at 25 miles near Central Park Zoo before you head to the re-union area on Central Park West.
Supporters can also buy a ticket for the Dash to the Finish Run (online at www.TCSNYCMarathon.org), which is a fun run from the United Nations building to Central Park on the Saturday. Partner tickets are also available for the Barilla Marathon Eve Dinner at the Tavern on the Green for the traditional carbo-loading per-marathon meal.
SINGLE TRAVELLERS
To keep your costs down we can twin sole travellers with another person of the same sex on the 2:09 Events tour staying in the room for the same duration. Twin to share runners are single runners who pay the Twin Room price instead of the Single Room price, which is a considerable saving on New York hotel room costs. This option is subject to availability and will likely be unavailable as the race approaches.
NEW YORK MARATHON SUPPORT
Join our New York Facebook group for inside information, training plans and chance to meet other runners on our tour.
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For further information on the TCS New York City Marathon and other New York Road Runners events visit www.nyrr.org.Â
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Please be aware from 1 April 2016 all customers travelling to the USA on the Visa Waiver Programme (VWP) require an E-passport. For all up-to-date information please check http://www.dhs.gov/visa-waiver-program-requirements
If you would like to hear about up and coming 2:09 events and news join our newsletter list!
WARWICK HOTEL ****Superior
We are pleased to be able to offer the Warwick Hotel as our hotel option again this year. The Warwick is a landmark building built by the billionaire publisher William Randolph Hearst and remains one of New Yorks best 4-star Superior properties. Rated as 5-star on many hotel scoring sites, it lies just 1/4 mile from Central Park and is an ideal base for our New York Marathon tour. Over the years the hotel has welcomed many celebraty guests, including the Beatles, who stayed there and hosted the first press conference for their historic Shea Stadium concert at the Warwick.
All of our hotel based clients will be staying at the Warwick along with the 2:09 Events staff. This affords us shorter airport transfer times, we can stagger the bus departures to the start to suit different start waves and we can also offer VIP upgrades to deluxe corner rooms and suites.
Located in the Midtown West neighborhood in New York City, 1,000 feet from the Museum of Modern Art, the Warwick New York features air-conditioned rooms with luxury bathrooms en suite. Guests can enjoy the on-site bar, Randolph's, which is luxuriously appointed with leather sofas, as well as the hotel restaurant serviing an a la carte menu and an excellent breakfast buffet.  Breakfast can be purchased for a supplement of £25 per day including tax if pre purchased.
A flat-screen TV and DVD player, as well as an iPod docking station are available and free in-room wi fi. Certain accommodations include a sitting area where you can relax. Every includes a private bathroom. For your comfort, you will find free toiletries and a hairdryer and for post marathon, a bath tub. A small minority of rooms have only a shower, rather than a bath/shower combination. Please state a  preference at the time of booking if you have one.
There is a 24-hour front desk at the property.
Radio City Music Hall is 1,000 feet from Warwick New York, and St Patrick's Cathedral is 1,300 feet from the property. Fifth Avenue and 57th Street shopping just a minutes walk.
Address: Warwick Hotel, 65 West 54th Street (on Sixth Aveue).
SPECIAL OFFER FOR CLIENTS BOOKING OUR WARWICK HOTEL PACKAGE
Clients booking into our Warwick Hotel packages will have the following great benefits:
Note for marathon runners: if purchasing breakfast vouchers for the hotel breakfast buffet you will not be charged for the race day as the boxed breakfast is included for all our runners as part of our package. Supporters can purchase and take the breakfast option as normal on the Sunday morning.
HOTEL PACKAGES
The Itinerary for clients on our Deluxe Warwick Hotel Package:
Wed 30th, Thur 31st October & Fri 1st November - arrivals and transfer to your hotel if arriving on BA117 from LHR, departing 11.10, arriving JFK at 13.20. Connecting flights with BA from other regional airports on request. Clients arriving on hotel only or with direct regional flights at other times should make their own way to the hotel.
Thursday 31st October: TCS New York City Marathon Expo opens at the Jacob Javits Centre (11th Avenue and 35th Street). 8am: Join 1983 London Marathon winner and 2:09 Events Company Director Mike Gratton for a 5km slow warm up run around Central Park Zoo and the lovely trails around Central Park east side.
Friday 1st November: The 2:09 Recce Run in Central Park, meet Mike Gratton and the group in the lobby of our hotel at 8am for a 5km group run to Central Park to see the last mile of the Marathon route, the finish area and reunion area, plus great tips on running New York from Mike.
10am-8pm Race registration at the Jacob Javits Centre.
5pm TCS NYCM Parade of Nations and Fireworks at Tavern on the Green, Central Park.
Saturday 2nd November: 8am Dash to the Finish 5km from United Nations to Central Park - seperate entry online at www.TCSNYCMarathon.org.
8am-5pm Race Registration at the Jacob Javits Centre.
Sunday 3rd November: Race Day - Join our Private buses from the Warwick Hotel (for clients on full or hotel-only packages) to the start via Midtown ferry - the quickest way to the start. A boxed breakfast will be provided to all runners at the hotel.
7pm Celebrate your run with other members of the group with a post-race drink in the Randolph Bar and Lounge inside the Warwick Hotel
Monday 4th November: Transfers to JFK for those on BA174 departing JFK at 18.55 and arriving at Heathrow at 06.55 the next morning.
Tuesday 5th November: Transfers to JFK for those on BA174 departing JFK at 18.55 and arriving at Heathrow at 06.55 the next morning.
Wednesday 6th November:Â Transfers to JFK for those on BA174 departing JFK at 18.55 and arriving at Heathrow at 06.55 the next morning.
SPECIAL OFFER FOR CLIENTS BOOKING OUR WARWICK HOTEL PACKAGE
In addition to a wonderful 4* accommodation in a great location, clients booking into our Warwick Hotel packages will have the following additional benefits:
Note for marathon runners: if purchasing breakfast vouchers for the hotel breakfast buffet you will not be charged for the race day as the boxed breakfast is included for all our runners as part of our package. Supporters can purchase and take the breakfast option as normal on the Sunday morning.
FULL PACKAGE FLIGHTS TO INCLUDE AIRPORT-HOTEL TRANSFERS ARE ONLY BA117 & BA174 all other flights and hotel only bookings should make their own transfer arrangements.
Flights outside our group flights from London Heathrow or other regional locations are avialbale on request.
Flight Upgrades to World Traveller plus or First Class are also available on request.
Extended Stay
If you want to return from New York at a later date or arrive much earlier we can arrange this for you. Call us to discuss your needs on 01252 373797
FLIGHT AND ENTRY ONLYÂ
This is the minimum package to qualify for an ITO Guaranteed travel agent place. the Package includes:
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FLIGHT & ENTRY FLIGHTS
Airport transfers are not included. Flights from Heathrow, Manchester and Edinburgh. Other flights, early arrivals, later returns and departures from regional airports on request. Supplements may apply.
DAILY FLIGHTS DEPARTING WED 30 OCT, THU 31 OCT, FRIÂ 1 NOV
VS3Â Â Â Â Â Â Â Â Â LHR/JFKÂ Â Â Â Â Â Â 0850/1300
VS137Â Â Â Â Â LHR/JFKÂ Â Â Â Â Â Â 1230/1650
BA117Â Â Â Â Â LHR/JFKÂ Â Â Â Â Â Â 1110/1320
BA183Â Â Â Â Â LHR/JFKÂ Â Â Â Â Â Â Â 1950/2145
             MAN/JFK       On request - supplement may apply
              EDI/JFK       On request - supplement may apply
DAILY FLIGHTS RETURNING MONÂ 4 NOV, TUEÂ 5 NOV, WEDÂ 6 NOV
VS138Â Â Â Â Â JFK/LHRÂ Â Â Â Â Â Â Â 2100/0900 next day
BA174Â Â Â Â Â JFK/LHRÂ Â Â Â Â Â Â Â 1855/0655 next day
BA172Â Â Â Â Â LHR/JFKÂ Â Â Â Â Â Â Â 2055/0845 next day
             JFK/MAN       On request - supplement may apply
             JFK/EDI         On request - supplement may apply
Flight Class Up-grades
Flights are based on economy group fares - it is possible to upgrade to BA's World Traveler Plus and First Class  or Virgin Premium Economy and Upper Class. Prices are on request.
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Please be aware from 1 April 2016 all customers travelling to the USA on the Visa Waiver Programme (VWP) require an E-passport. For all up-to-date information please check http://www.dhs.gov/visa-waiver-program-requirements
BOOK BEFORE DECEMBER 31ST 2018 AND WE GUARANTEE THE 2018 PRICES FOR THE 2019 AS SHOWN ON THE PRICES PAGE BELOW.
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TCS NEW YORK CITY MARATHON PRICINGÂ
WARWICK HOTEL PACKAGESÂ
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HOTEL ONLY PRICES PER PERSON (Prices do not include race entry fee of $550)
| PRICES PER PERSON IN £'S | SINGLE | TWIN/DOUBLE |  | CHILD U-12* | INFANT U-2* |
| 3-NIGHTS | £1429 | £829 |  | FREE | FREE |
| 4-NIGHTS | £1814 | £1034 |  | FREE | FREE |
| 5-NIGHTS | £2189 | £1234 |  | FREE | FREE |
| 6-NIGHTS | £2564 | £1434 |  | FREE | FREE |
| 7-NIGHTS | £2939 | £1634 |  | FREE | FREE |
*Single and twin/double refer to the occupancy of a room. Single is one person in the room, twin options are for two people in the room with two beds, doubles have two people sharing one king-sized bed. If you a single traveller and wish to take up a twin priced option, book a twin to share, and we will try to match you with another runner of the same gender for the period of your travel.Â
Twin rooms consist of two standard queen beds and can only be booked by family groups on the basis that two people will be sharing one of the beds. It is not possible to add a third bed to any of the rooms. Adult triple prices for a couple, plus one, are available on request.
Breakfast supplement £25 per day
Room upgrades - see below.
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FULL PACKAGES WITH FLIGHTS, AIRPORT TRANSFERSÂ & HOTEL PER PERSON Â
(Prices do not include race entry fee of $550)
| PRICES PER PERSON IN £'S | SINGLE | TWIN/DOUBLE |  | CHILD U-12* | INFANT U-2* |
| 3-NIGHTS | £2179 | £1579 |  | £619 | £130 |
| 4-NIGHTS | £2564 | £1784 |  | £619 | £130 |
| 5-NIGHTS | £2939 | £1984 |  | £619 | £130 |
| 6-NIGHTS | £3314 | £2184 |  | £619 | £130 |
| 7-NIGHTS | £3689 | £2384 |  | £619 | £130 |
*Single and twin/double refer to the occupancy of a room. Single is one person in the room, twin options are for two people in the room with two beds, doubles have two people sharing one king-sized bed. If you a single traveller and wish to take up a twin priced option, book a twin to share, and we will try to match you with another runner of the same gender for the period of your travel.Â
Twin rooms consist of two standard queen beds and can only be booked by family groups on the basis that two people will be sharing one of the beds. It is not possible to add a third bed to any of the rooms. Adult triple prices for a couple, plus one, are available on request.
Breakfast supplement £25 per day
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ROOM UPGRADE SUPPLEMENTSÂ PER DAY (in addition to the Standard room packages above)
| PRICES PER PERSON PER DAY | SINGLE OCCUPANCY | DOUBLE OCCUPANCY | DESCRIPTION |
| PREMIER PLUS KING ROOM | £50 | £25 | Rooms have 1 Kingsize bed a view over 54th Street or Sixth Ave |
| PREMIER PLUS SUITE | £170 | £85 | Rooms have a seperate sitting room & bedroom with a Kingsize bed, inward looking |
| ON THE AVENUE SUITE | £230 | £115 | Rooms have a seperate sitting room & bedroom with a Kingsize bed, views overlooking Sixth Avenue |
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Supplements for upgrades to Signature Suites from £572 per night in single occupancy / £286 per person double ocupancy to £1028 single occupancy / £514 per person double occupancy depending on the suite.
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ADDITIONAL ITEMS
The race entry fee is not included in any of the Hotel-only or full package prices and should be added to the price above.
Note: We pass the enry fee on at Net cost to us at the exchange rate prevailing at the time we pay for the entries in late May 2019 - the sterling equivalent will then be adjusted up or down accordingly on your final invoice. The current UK£ fee is based on the exchange rate on 6th of 2019 of £1.30/£1.
 A non-refundable deposit per person is required to secure this tour:
Final balance is due 10 weeks before departure (August 23)
Flight up-grades:
 Upgrade to Premium Economy and Upper Class on request. Â
** Infant and child under 12yrs prices based on a room with two double beds and sharing with two adults.
FLIGHT & RACE ENTRY ONLY PACKAGE
| PRICES PER PERSON | Â |
| RUNNER WITH ENTRY | £1199 |
| SPECTATOR FLIGHT ONLY | £699 |
 Deposits:
Final balance is due 10 weeks before departure (August 23)
 Flight up-grades:
On request
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For further information email 2:09 Events on info@209events.com
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Choosing an overseas event is an exciting prospect and you will spend a lot of time training and focusing on it. It is essential then that you don’t jeopardize your dream by booking travel arrangements with a non-bonded supplier and run the risk of losing your money if a travel company goes into liquidation. 2:09 Events is a fully bonded tour operator regulated with the Civil Aviation Authority (CAA) under the Air Travel Organisers License (ATOL) scheme. This protects your payments to 2:09 Events Ltd for all flight inclusive tours in the unlikely event that 2:09 Events Ltd ceased trading. |