ENTRIES HAVE NOW CLOSED FOR 2021, WE WILL OPEN OUR 2022 PACKAGES FOR SALE TOWARDS THE END OF NOVEMBER Like all the other Marathon Majors, the 2020 New York City Marathon fell victim to the COVID pandemic and had to be cancelled. With the vast majority of the US population now vaccinated against COVID, New York started to return to some normality during the late spring and early summer with bars, restaurants and hotels reopening. The next stage of the city's reopening will be full crowds at bas…
ENTRIES HAVE NOW CLOSED FOR 2021, WE WILL OPEN OUR 2022 PACKAGES FOR SALE TOWARDS THE END OF NOVEMBER
Like all the other Marathon Majors, the 2020 New York City Marathon fell victim to the COVID pandemic and had to be cancelled. With the vast majority of the US population now vaccinated against COVID, New York started to return to some normality during the late spring and early summer with bars, restaurants and hotels reopening.Â
The next stage of the city's reopening will be full crowds at baseball and football matches quickly followed by the 50th running of the New York City Marathon, which has been confirmed as Sunday November 7th. It will be run on a smaller scale than usual, but New York doesn't do anything in small measures so even a 'small-scale' New York will be a huge proposition with a projected field of 33,000 runners.
That number, reduced from the usual 50,000 field is a necessary caution to allow some social distancing with the waves at the start and around the finish area on Central Park West. The crowds may also be smaller and a little less vocal but for any runner it's still going to be an unbelievable experience as you complete an iconic marathon route that takes in all five New York boroughs from the start on Staten Island to the finish in midtown Manhattan.Â
Our original 2020 trip sold out months in advance, long before COVID was part of everyone's vocabulary. Many of those runners have moved those packages to 2021 but inevitably some have cancelled so we have a few packages with guaranteed entries now available. The pacakges are strictly limited and are only available as either full package or hotel and entry pacakges. We no longer have an Flight and Entry pacakges available.Â
YOUR GUARANTEED RACE ENTRY
2:09 Events is an official International Tour Operator (ITO) of the TCS New York City Marathon® and have an allocation of guaranteed race entries - these are available to runners taking a travel package with us. We are not permitted to sell entry only.Â
Your race entry fee includes the following:
There is strictly no entry only available through the International Tour Operator scheme.
TRANSPORTATIONÂ TO THE START
In 2019 we used the Midtown Ferry, which is the quickest way to the start and also means you can leave the hotel much later than other start transport options. That is a considerable advantage on a point-to-point course. If you have to use the buses or the Staten Island ferry you can be dropped at the start three or four hours before you are due to run. On the Midtown Ferry, you can cut that wait time to closer to an hour. For clients on our Warwick Hotel package, we'll provide a private transfer direct from the hotel to the ferry. This is only available to people who have booked the Warwick Hotel through 2:09 Events.
Those on flight & entry arrangements will be able to choose from the two official NYCM transportation. The options are a bus from the New York Public Library at 5th Avenue 42nd Street, or the Staten Island Ferry, these are managed by New York Road Runners and timing will be allocated according to your start wave.
PARTNERS, FAMILY & FRIENDS
If you are travelling with non-runners you need not worry about them on race day. They are invited to walk down with us to our spectator spot on First Avenue between the 16 and 17-mile points. We walk as a group from our hotel and we generally have 20-30 people in the group. From First Avenue, it's a short walk up to Central Park where your supporters can see you come through at 25 miles near Central Park Zoo.
SINGLE TRAVELLERS
To keep your costs down we can twin sole travellers with another person of the same sex on the 2:09 Events tour staying in the room for the same duration. Twin to share runners are single runners who pay the Twin Room price instead of the Single Room price, which is a considerable saving on New York hotel room costs. This option is only available for standard 3, 4 or 5 day periods over the marathon weekend and is not available for extended periods before and after the marathon, when single-room rates will apply. The twin to share option is not available for Premier Plus rooms or suites. Since we have limited number of places now available for sale we can't guarantee that we will be able to find you a twin share, but we will try. Please contact us on sales@209events.com if you are interested in this option
NEW YORK MARATHON SUPPORT
Join our New York Facebook group for inside information, training plans and chance to meet other runners on our tour.
For further information on the TCS New York City Marathon and other New York Road Runners events visit www.nyrr.org.Â
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Please be aware from 1 April 2016 all customers travelling to the USA on the Visa Waiver Programme (VWP) require an E-passport. For all up-to-date information please check http://www.dhs.gov/visa-waiver-program-requirements
If you would like to hear about up and coming 2:09 events and news join our newsletter list!
WARWICK HOTEL ****Superior
We are delighted to be using the Warwick Hotel once again as our base in New York for the period of the marathon. The Warwick is a landmark building built by the billionaire publisher William Randolph Hearst and remains one of New York's best, 4-star Superior properties. Rated as 5-star on many hotel scoring sites, it lies just 1/4 mile from Central Park and is an ideal base for our New York Marathon tour.
Over the years the hotel has welcomed many celebrity guests, including the Beatles, who stayed there and hosted the first press conference for their historic Shea Stadium concert at the Warwick.
All of our hotel based clients will be staying at the Warwick along with the 2:09 Events staff. This affords us shorter airport transfer times, we can stagger the bus departures to the start to suit different start waves and we can also offer VIP upgrades to deluxe corner rooms and suites.
Located in the Midtown West neighbourhood in New York City, 1,000 feet from the Museum of Modern Art, the Warwick New York features air-conditioned generously proportioned rooms with luxury bathrooms en suite. Guests can enjoy the on-site bar, Randolph's, which is luxuriously appointed with leather sofas, as well as the hotel restaurant serving an a la carte menu and an excellent breakfast buffet.  Breakfast can be purchased for a supplement of £25 per day including tax if pre-purchased.
A flat-screen TV and DVD player, as well as an iPod docking station are available in all rooms as well as free in-room WIFI. Every includes a private bathroom. For your comfort, you will find free toiletries and a hairdryer and for post-marathon, a bathtub. A small minority of rooms have only a shower, rather than a bath/shower combination. Please state a preference at the time of booking if you have one.
There is a 24-hour front desk at the property.
Radio City Music Hall is 1,000 feet from the Warwick New York, and St Patrick's Cathedral is 1,300 feet from the property. Fifth Avenue and 57th Street shopping just a few minutes walk away.
Address: Warwick Hotel, 65 West 54th Street (on Sixth Avenue).
HOTEL PACKAGESÂ
The Itinerary for clients on our Deluxe Warwick Hotel Package:
Wednesday 3rd, Thursday 4th and Friday 5th November - arrivals and transfer to your hotel if arriving on BA173 from LHR, departing 11.25, arriving JFK at 15.25 Connecting flights with BA from other regional airports on request. Clients arriving on hotel only or with direct regional flights at other times should make their own way to the hotel.
Thursday 4th November:Â
8am: Join 1983 London Marathon winner and 2:09 Events Director Mike Gratton for a 5km slow warm-up run around Central Park Zoo and the lovely trails around Central Park East.
TCS New York City Marathon Expo opens at the Jacob Javits Centre (11th Avenue and 35th Street).
Friday 5th November:
8am Meet Mike Gratton and the group in the lobby of our hotel at 8am for 2:09 Events Recce Run in Central Park, 5km group run to Central Park to see the last mile of the Marathon route, the finish area and reunion area, plus great tips on running New York.
10am-8pm Race registration at the Jacob Javits Centre.
5pm TCS NYCM Parade of Nations and Fireworks at Tavern on the Green, Central Park (TBC)
Saturday 6th November:
8am-5pm Race Registration at the Jacob Javits Centre.
Sunday 7th November:
Race DayÂ
5.30am Breakfast will be available at the Warwick Hotel.
6.20am & 7.20am If you are staying at the Warwick Hotel (for clients on full or hotel-only packages) take our private buses to the 7am or 8am midtown ferry and on to the start on Staten Island.Â
7pm Celebrate your run with other members of the group with a post-race drink in the Randolph Bar and Lounge inside the Warwick Hotel
Monday 8th November: Transfers to JFK for those on BA112 departing JFK at 18.30 and arriving at Heathrow at 06.25 the next morning.
Tuesday 9th November: Transfers to JFK for those on BA112 departing JFK at 18.30 and arriving at Heathrow at 06.25 the next morning.
Wednesday 10th November:Â Transfers to JFK for those on BA112 departing JFK at 18.30 and arriving at Heathrow at 0625 the next morning.
FULL PACKAGE FLIGHTS TO INCLUDE AIRPORT-HOTEL TRANSFERS ARE ONLY AVAILABLE IF YOU ARE TRAVELLING ON BA173 & BA112Â all other flights and hotel only bookings should make their own transfer arrangements.
Flights outside our group flights from London Heathrow or other regional locations are available on request.
Flight Upgrades to World Traveller plus or First Class are also available on request.
Extended Stay
If you want to return from New York at a later date or arrive much earlier we can arrange this for you. Call us to discuss your needs on 01252 373797
FLIGHT AND ENTRY ONLY - SOLD OUTÂ
This is the minimum package to qualify for an ITO Guaranteed travel agent place. We have a limited number of these packages available. The Package includes:
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FLIGHT & ENTRY FLIGHTS - SOLD OUTÂ
Airport transfers are not included. Our standard flights with our flight and entry packages use BA flights out of Heathrow on the flights below. American Airlines and Virgin Atlantic departure are also available. Regional departures from other airports are available on request, Â supplements beyond the standard Flight and Entry price may apply.
DAILY FLIGHTS DEPARTING WED 3 Nov, THU 4 Nov, FRI 5 Nov - SOLD OUTÂ
BA117 Â Â Â LHR/JFKÂ Â Â Â Â Â Â 0825/1225
BA115 Â Â Â LHR/JFKÂ Â Â Â Â Â Â 1400/1800
We can also offer a range of American Airlines and Virgin Atlantic flights
        MAN/JFK    On request - supplement may apply
        EDIJFK     On request - supplement may apply
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DAILY FLIGHTS RETURNING MON 8 NOV, TUE 9 NOV, WED 10 NOV - SOLD OUTÂ
BA112 Â Â Â Â JFK/LHR Â Â Â 1835/0625 next day
BA176 Â Â Â Â JFK/LHR Â Â Â 1925/0720 next day
We can also offer a range of American Airlines and Virgin Atlantic flights
        JFK/MAN       On request - supplement may apply
             JFK/EDI     On request - supplement may apply
Flight Class Upgrades
Flights are based on economy group fares - it is possible to upgrade to BA's World Traveler Plus, Club and First Class. Prices are on request.
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COVID GUARANTEEÂ
Although the USA is currently on the UK's 'amber' travel list, with the high rates of COVID vaccination in both the UK and USA we expect it to be moved to the 'green' list at some point in the summer. We will not run the trip to New York if travel restrictions between the USA and UK remain in place, or are likley to be put in place, in November. A travel restriction would be one that requires any quarantine period on the part of the traveller during or after travel.Â
It is possible the American authorities will require either a vaccination confirmation or negative COVID test prior to travel. It will be your responsibility to provide this, if required.Â
If the trip can not go ahead due to continuing COVID restrictions, you will be entitled to defer your entry and package to a future year or take a full refund of everything you have paid. If you have to cancel the trip for any other reason, be it injury, illness or other, it is likely you will lose your deposit. To protect against this we strongly recommend you take out travel insurance.Â
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Please be aware from 1 April 2016 all customers travelling to the USA on the Visa Waiver Programme (VWP) require an E-passport. For all up-to-date information please check http://www.dhs.gov/visa-waiver-program-requirements
TCS NEW YORK CITY MARATHON PRICING – ALL PRICES PER PERSON
WARWICK HOTEL PACKAGESÂ
HOTEL ONLY PRICESÂ
| PRICES PER PERSON IN £'S | SINGLE | TWIN/DOUBLE |  | CHILD U-12* | INFANT U-2* |
| 3-NIGHTS | £1519 | £869 |  | FREE | FREE |
| 4-NIGHTS | £1929 | £1089 |  | FREE | FREE  |
| 5-NIGHTS | £2339 | £1309 |  | FREE | FREE |
| 6-NIGHTS | £2749 | £1529 |  | FREE | FREE |
| 7-NIGHTS | £3159 | £1749 |  | FREE | FREE |
* Triple occupancy of a twin room by three adults is available on request, however, the twin rooms consist of two standard queen beds and can only be booked as a triple on the basis that two people will be sharing one of the beds. It is against New York fire regulations for a third bed to be added into any room.
Breakfast supplement £25 per person per day
The above prices do not include the race entry fee, if required, which is an additional £460
Room upgrades - see below.
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FULL PACKAGES WITH FLIGHTS, AIRPORT TRANSFERSÂ & HOTELÂ
| PRICES PER PERSON IN £'S | SINGLE |
TWIN/DOUBLE |
 | CHILD U-12* | INFANT U-2* |
| 3-NIGHTS | £2269 | £1619 |  | £619 | £130 SOLD OUT |
| 4-NIGHTS | £2679 | £1839 |  | £619 | £130 SOLD OUT |
| 5-NIGHTS | £3089 | £2059 |  | £619 | £130 SOLD OUT |
| 6-NIGHTS | £3499 | £2279 |  | £619 | £130 SOLD OUT |
| 7-NIGHTS | £3909 | £2499 |  | £619 | £130 SOLD OUT |
* Triple occupancy of a twin room by three adults is available on request, however, the twin rooms consist of two standard queen beds and can only be booked as a triple on the basis that two people will be sharing one of the beds. It is against New York fire regulations for a third bed to be added into any room.
Breakfast supplement £25 per day
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ROOM UPGRADE SUPPLEMENTSÂ PER DAY (in addition to the Standard room packages above)
| PRICES PER PERSON PER DAY | SINGLE OCCUPANCY | DOUBLE OCCUPANCY | DESCRIPTION |
| PREMIER PLUS KING ROOM OR PREMIER PLUS DOUBLE | £50 | £25 |
Kings Rooms have 1 King size bed a view over 54th Street or Sixth Ave Double Rooms have 2 Queen beds and a view over 54th Street or Sixth Ave |
| PREMIER PLUS SUITE | £170 | £85 | Rooms have a separate sitting room & bedroom with 1 Kingsize bed, inward-looking |
| ON THE AVENUE SUITE | £230 | £115 | Rooms have a separate sitting room & bedroom with 1 Kingsize bed, views overlooking Sixth Avenue |
 The above prices do not include the race entry fee, if required, which is an additional £460
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ADDITIONAL ITEMS
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 A non-refundable deposit per person is required to secure this tour:
Final balance is due 10 weeks before departure (August 29)
Flight up-grades:
 Upgrade to Premium Economy and Upper Class on request. Â
** Infant and child under 12yrs prices based on a room with two double beds and sharing with two adults.
SOLD OUT - FLIGHT & RACE ENTRY ONLY PACKAGE - SOLD OUTÂ
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| PRICES PER PERSON | Â |
| RUNNER WITH ENTRY INCLUDED | £1239 SOLD OUT |
| SPECTATOR FLIGHT ONLY | £659  SOLD OUT |
 Deposits:
Final balance is due 10 weeks before departure (August 29)
 Flight up-grades:
On request
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For further information email 2:09 Events on info@209events.com
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Choosing an overseas event is an exciting prospect and you will spend a lot of time training and focusing on it. It is essential then that you don’t jeopardize your dream by booking travel arrangements with a non-bonded supplier and run the risk of losing your money if a travel company goes into liquidation. 2:09 Events is a fully bonded tour operator regulated with the Civil Aviation Authority (CAA) under the Air Travel Organisers License (ATOL) scheme. This protects your payments to 2:09 Events Ltd for all flight inclusive tours in the unlikely event that 2:09 Events Ltd ceased trading. |